A letter is an expression of feelings in writing. Some people still feel the need to confirm something in writing. Writing letters is all about communication it enables you to add an important personal touch.
In writing, you get to express how you feel because you take time to think, compose, and write down things that may be of interest or things that might be bothering you. In this article, we are going to be looking at some tips you might need to write a good letter.
Make/Keep it short and straight to the point
Letters involving business (personal or corporate) should be concise and focused. Try to never exceed one page or you will be at risk of losing your reader.
A typical letter page will contain 350-450 words. If you can’t get your point across with that many words then that show’s that you didn’t do enough preparatory work.
Make use of simple and appropriate language
It is essential that you make use of simple straight forward language for clarity and precision when writing your letters. Don’t make your paragraphs exceed three of four sentences. Make use of languages and terminology familiar to the intended recipient. Try explaining acronyms used in writing except you are certain that the recipient is familiar with them.
Focus on the recipient’s needs
While writing the letter, it is essential that you focus on the information requirements of your audience. If possible, try to imagine the intended recipient seated across the other end of the table while you are explaining the subject of the letter. Try to answer these questions.
- What essential information does that person need to know through this letter
- What will be their expectations when they open the letter
- Check Spelling and Grammar
When done writing your letter, make sure to run through it for spelling or grammar errors. You can do this using a spelling and grammar checker (Grammarly)
Re-read and revise it
Finally after writing your letter, it is expected that you re-read and revise what you have written yourself in place of the recipient and imagine receiving the letter and try answering some questions like:
- Does it answer all your questions
- Does it deal with all of the key issues
- Are the language and tone appropriate
With these tips are at hand, you will be able to write up a good letter in no time. If you found this helpful please share and leave a comment down below.